Shopify is an amazing platform to run an ecommerce site and sell products to customers worldwide. But managing your revenue, expenses and stock can be difficult if you don’t have good recordkeeping practices. Hence, QuickBooks plays a central role as it’s a reporting tool that tracks all the finances and is connected with your Shopify account, simplifying your entire accounting experience. So, in this blog, we will provide you a simple, step-by-step guide on how to integrate QuickBooks with Shopify. We’ll also describe why it’s useful and address frequently asked questions.
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5 Reasons to Integrate QuickBooks with Shopify
Connecting QuickBooks with Shopify saves time and eliminates errors. It has a number of merits like:
- Automatic data transfer: Your Shopify sales and fees automatically flows into QuickBooks.
- Less Manual Labour: There is no need to manually type up every sale or refund.
- Real-Time Books: Your QuickBooks records are always in sync with your Shopify store.
- Frequent Reporting: See profits, sales trends, and taxes in your QuickBooks.
- Tax ready: With everything kept clear, QuickBooks helps you prepare for taxes in time.
If you connect these two platforms, it enables you to spend valuable hours on your business and not on accounting.
Shopify Integration with QuickBooks: How to Connect?
Shopify offers several options to integrate with QuickBooks. Let’s examine the most frequent ways:
- Intuit QuickBooks Connector
Intuit, the company behind QuickBooks, has a free tool called QuickBooks Connector. It integrates Shopify and QuickBooks effortlessly. - Use a Third-Party App
Some people prefer to use apps such as A2X, Webgility, or Bold Commerce. Still more features may be available, though they may come at an additional cost. QuickBooks connector works for most of the small businesses.
Connecting QuickBooks with Shopify using QuickBooks Connector
- Login to QuickBooks Online Initially, you need to navigate to QuickBooks website and log in with your username and password. Ensure you are on QuickBooks Online, as QuickBooks Desktop has different steps.
- Go to Apps Section
- Click Apps on the left menu
- Next, Click on Find Apps.
- Search for Shopify
- Firstly, type “Shopify” in the search bar.
- And then find QuickBooks Connector (formerly, One Saas) and select it.
- Connect Shopify
- Click Get App Now.
- Then, enter your credentials to log in to your Shopify account.
- Lastly, log into your Shopify store by entering your store link
- Give Permissions
- Grant access to Shopify data to QuickBooks Connector
- This part is safe, and simply allows the two tools to share information.
- Set Your PreferencesYou can choose from:
- How often should your data (daily, hourly, etc.) be synced.
- What data to sync (sales, refunds, fees).
- What accounts in QuickBooks you use for sales and expenses
Please make some time to select the one that fits your needs. If in doubt, go with the default settings as you can also change them later.
- Start Syncing
- Either click Sync Now, or wait for it to sync automatically.
- Finally, check your QuickBooks account to see if sales from Shopify are reflected.
Read Also: How to Change Primary Admin in QuickBooks Online?
What Happens after the Integration Process?
After integrating Shopify with QuickBooks:
- Each sale from Shopify appears in QuickBooks as an invoice or sales receipt.
- Moreover, refunds are also recorded.
- It also allows you to note the payment services fees (e.g., Shopify Payments or PayPal)
- If it’s set up, you can also update the inventory.
Also, all of this is done automatically so it saves you time and minimizes errors.
Tips for Smooth Connection
- Double Check Your Settings: Ensure your sync settings are still according to your needs.
- Check Transactions Weekly: Log in to QuickBooks once a week to see that everything is syncing systematically.
Final Thoughts
Integrating QuickBooks with Shopify smoothens your e-commerce bookkeeping, making it easy and seamless. Just a few simple steps and your sales, expenses and inventory will flow into QuickBooks with everything typed out by hand. This lets you spare your time and helps you stay organized and prepare for taxes.
Get in Touch with Us
If you would like to know more about connecting QuickBooks with Shopify or face any trouble in the connection process, we are here to help you through our dedicated customer service team. Fill out the customer response form or feel free to reach to us at support@qbhelphub.com . Our highly competent team is here to solve all your queries regarding QuickBooks.
